![]() ![]() Availability of two-factor authentication (2FA) for users.Some of the things we do to protect your sensitive data: Opting for a HIPAA compliant online fax service saves time, cuts costs in physical materials, and improves your data security. Protect your organization and prevent unauthorized viewing of sensitive information by including a HIPAA cover sheet to warn recipients that private health information may be included in the transmission. Given the content of this article, this one's a no-brainer. Upgrading faxing methods, securing faxing devices, and protecting network access can all improve the security of your faxed documents. There are a host of precautions your teams should take to maximize security and ensure HIPAA compliance for faxed PHI. If any pages failed to send, please contact the sender at the above number. ![]() ![]() If you have received this transmission in error, please contact the sender to arrange for the destruction or return of the information. If you have received this information in error, any review dissemination, distribution, or copying of this information is strictly prohibited. This facsimile transmission is intended for the sole confidential use of the designated recipients, some or all of which may be protected health information as defined by the federal Health Insurance Portability & Accountability Act (HIPAA) Privacy Rule. This information helps to maintain patient information privacy. HIPAA DisclaimerĪ HIPAA disclaimer on the fax cover sheet provides information for how to handle a fax delivered to the wrong number or an incomplete fax. This number allows the recipient to verify the entire fax came through and printed out correctly. Number of Pages on Cover SheetĪlways include the total number of pages faxed on the cover sheet. Date and Time SentĪdding the time and date of the fax delivery provides an additional record of sending for both the recipient and the sender. ![]() In some cases, patients will have a reference number with their case, which should also be part of this section on the cover sheet. When sending patient information between healthcare providers, including the patient’s name is essential. Sender information is the name and fax number of the individual or entity sending the fax. For example, sending a fax to a physician’s office requires the office’s fax number and the party intended to receive the fax (like in the case of referrals). In many cases, the fax recipient may not be the same as the patient. This category includes the name and fax number of the receiver of the fax. To ensure delivery of the fax to the correct person and the privacy of patient information, the following information should be included on a HIPAA compliant fax cover sheet: Receiver Information What Information to Include on a HIPPA Fax Cover Sheet Therefore, entities covered under HIPAA should always include a compliant cover sheet on all faxes, regardless of the type of fax sending device. The information on the sheet is essential to alert the receiver of the private nature of the faxed document. By putting this disclaimer on the sheet, senders show they put forth the required effort to protect PHI.īoth physical and digital faxes require cover sheets if they contain PHI. Most importantly, HIPAA compliant cover sheet disclaimers indicate the information in the fax is PHI for viewing and use only by authorized entities. HIPAA compliant cover sheets include directions for the handling of the documents to ensure the security of patient data. What Are HIPAA Fax Cover Sheets and Why They're Necessaryįax cover sheets give important information about the fax sent. Be sure to make any customizations and save as an account template to ensure your entire organization will be able to use your new HIPAA safe cover sheet. Then, follow along with our help video here to get it set up in your account. To get started, download the HIPAA fax cover sheet template of your choice from above. ![]()
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